Although there may never be an end to the paper trial, much of today’s wedding planning business is done virtually. Contracts and proposal are being sent via email, scanned back, and then saved in a wedding file rather than printed out and placed in the overflowing wedding binder. The virtual wedding file creates a platform where you can easily access all the information you need from your computer or even your phone. This may seem like a scary notion to those of us who have always organized our lives in the form of print-outs and taking hand-written notes!
The advantage of having all of your wedding information at your finger tips is that it can be accessed from almost anywhere and let’s face it, sometimes you just need to get a bit of planning done at work!
At All About Events, we have found (and begun using!) three online wedding planning tools that can make it a bit easier for those of us who might miss the color coded, divider filled, planning binder… namely me.
Now, don’t let this application fool you – it will not manage your wedding budget like we will here at AAE as it will not tell you when balances are due and how much you owe each vendor. However, it will help you see your wedding budget alongside your “everything else” budget. Mint combines all of your accounts (savings, checking, credit cards, student loans, investments, you name it!) and gives you a comprehensive overview of your financial life. You are able to create budgets, including a wedding budget, and then tag expenditures so they fall under a specific budget. Mint even sends you alerts when accounts are low or you have overspent on a certain budget. This online tool can be used on your computer or downloaded to your phone as an app.
Remember the Milk (www.rememberthemilk.com)
Raise your hand if you constantly forget things you just reminded yourself to do – ME! No matter how many post-it notes I have, I always seem to forget something. Well, Remember the Milk has solved that problem! This is a virtual to-do list but on steroids. You can create multiple to-do lists and add tasks that need to be completed today, tomorrow, or three months from now. You can also connect RTM to your calendar and email so it will send alerts when tasks are to be completed. Again, RTM can be used on you computer or as an app.
All Seated (www.allseated.com)
This online tool is my favorite by far (and it has a lot to do with the super cute penguins who serve as site guides). Seating arrangements are one of the most time consuming and frustrating aspects of event planning. Not to mention the less than appealing wall décor created by posterboards and post-its as you attempt to place your guests in their seats. All Seated allows you to upload your guest list, manage RSVPs and design a floor plan to seat your guests where you would like. All easily adjustable with the click of a mouse. You can view/print reports and invite others to share in the seating chart fun with you (planners, caterers, future Mother-In-Laws, etc.).
Happy Planning! ~ Courtney